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Exhibitor Application and Agreement

Reach thousands of engaged book lovers at the Portland Book Festival.

Applications to exhibit at the 2022 event are now closed. The information below remains as a reference.
Click here for information about how to join our virtual marketplace.

The 2022 Portland Book Festival, presented by Bank of America, will take place at the Portland Art Museum (PAM) and neighboring venues on the South Park Blocks on Saturday, November 5, with a special pre-event Friday Night Book Marking in the evening on Friday, November 4.

The Festival is an intergenerational celebration of literature and the written word, a day of author readings and discussions, writing workshops, a book fair, local food trucks, and more. Our exhibitor fair offers vendors the opportunity to reach thousands of book lovers who are ready to buy their products or learn about their services.

The Festival’s exhibitor fair will be held in the Kridel Grand Ballroom at PAM. The ballroom is indoors and fully ADA compliant. Exhibitor fair hours will be: 6:00-8:00 p.m. on Friday, November 4 (time to be confirmed) and 9:00 a.m. to 5:00 p.m. on Saturday, November 5. The ballroom can accommodate about 45 booths, so be sure to submit your application early to ensure a place in our fair.

NEW FOR 2022: Friday Night Book Market will take place in the evening on Friday, November 4 from 6:00-8:00 p.m. This celebratory event preview will provide attendees an opportunity to shop the exhibitor fair before Saturday. By applying to exhibit at the festival, you are applying to participate in both the full day on Saturday, and the evening preview on Friday.

Please read the entire 2022 Portland Book Festival Exhibitor Application and Agreement form and guidelines before applying to exhibit. By applying you are agreeing to the terms outlined within.

TO APPLY: Please complete either our fillable online form or send us pages 5-7 of this PDF document. If you fill out the PDF pages, you may submit them electronically to liz [at] literary-arts [dot] org and/or by mail.

Please note: Due to increased interest in our exhibitor space over the past few years, we will now require all exhibitors to first send in an application to be reviewed by a selection committee, who will then accept applicants on a rolling basis. Upon acceptance, applicants will be provided with the payment link or instructions to send a check. We do not accept cash as form of payment.

Exhibitor Booth Options:

Full table $595
Shared table $720*

*Shared table price of $720 is for the whole table, split between two exhibitors. Therefore, split 50/50 a shared table would cost $360 per exhibitor. No more than two exhibitors may share a table. The festival will accept only one application per table. That application must designate the organization with which the applicant is sharing the table and assume full payment for the table. Note: Shared tables are priced to accommodate additional festival overhead and administrative costs required to host multiple exhibitors at a single booth, such as Wi-Fi, electricity, festival passes, signage, etc.

**If you are interested in the opportunity to occupy an ENDCAP BOOTH—a 12′ x 10′ space, twice as large as a typical booth, and with premium placement and additional recognition—please contact Literary Arts’ Public Programs Manager, Liz Olufson: liz{at}literary-arts{dot}org. Endcap booths are included in sponsorship options for PBF.

Registration includes:

  • 6′ x 10′ site inside PAM
  • One 8′ table per site, with black skirt
  • 3′ tall side wall & 8′ tall back wall, with black drape
  • Two chairs per site
  • Identification signage*
  • Password-protected Wi-Fi network for vendors only
  • Access to electricity
  • Exhibitor listing in event program*
  • Exhibitor listing on event website*
  • Two festival passes*

    *For shared tables, each organization will be listed individually in event program and on website, and each organization will receive an ID sign and two festival passes. Exhibitor festival passes will NOT include the $5 voucher.

Registration schedule:

  • Notification of acceptance and payment processed no later than SEPTEMBER 30, 2022. Registrations are not considered complete unless a complete Exhibition Application form and full payment has been received. No registrations will be accepted after SEPTEMBER 30, 2022.
  • Registrations will be reviewed and accepted on a rolling basis and will close when the book fair reaches capacity; we have sold out consistently and expect to do so again; we encourage vendors to submit your application as soon as possible.
  • Applications are processed on a rolling basis. Literary Arts’ acceptance of your application does not guarantee your booth location. Placement of exhibitors is determined by festival organizers and will be shared by OCTOBER 7, 2022.
  • Exhibitors will receive information about shipping, booth add-on options, and more from our exhibition partner. Load-in information will be finalized in the FALL OF 2022.
  • Exhibitors will receive specific instructions regarding unloading, registration, and setting up of their booth no later than two weeks prior to the event. Load-in will be available FRIDAY, NOVEMBER 4, 2022 from approximately 12:00 p.m. to 5:00 p.m. (to be confirmed), and load-out will be available SATURDAY, NOVEMBER 5, 2022 immediately following the close of the festival from approximately 5:00 p.m. to 7:00 p.m. (to be confirmed). All materials must be loaded in and loaded out during the specified hours.

Please note:

  • Shared tables must submit ONE application with full payment.
  • The exhibitor fair will only be held in the Kridel Grand Ballroom, which can accommodate about 45 booths. When registration fills (we sold out every year so far), we will maintain a wait list. In the case of cancellation, we will release booths at our discretion.
  • An exhibitor’s booth must remain in operation throughout all hours the festival is open to the public; booths may not open late or close early.
  • Literary Arts anticipates most exhibitors will be non-profit organizations or independent publishers, given our guidelines. Therefore, we are not offering a specific non-profit rate.
  • Attendee festival tickets will include a $5 voucher for use at the book fair on Friday, November 4 and Saturday, November 5 only. One voucher per customer; vouchers are non-transferrable and may not be combined. All exhibitors must accept vouchers as payment at the festival. Exhibitors will submit collected vouchers to Literary Arts at the end of the festival day and Literary Arts will reimburse exhibitors promptly.
  • To exhibit at the festival, exhibitors must sell books or book-related materials or represent a literary program. Book-related materials could include, for example, journals, eyeglasses, apparel, or other items that would appeal to readers and book lovers. If you are not sure if your organization is eligible, please don’t hesitate to email us (at liz{at}literary-arts{dot}org) to ask.
  • Exhibitors will be expected to comply with any public health guidelines required by Literary Arts and the Portland Art Museum at the time of the event. If local and/or public health guidelines or mandates change and Literary Arts determines we are unable to host an in-person event as planned, exhibitors will be fully refunded any fees paid. Cancelation of the event due to changing public health guidelines and/or mandates shall be determined at Literary Arts’ sole discretion.
  • Please read the entire submission form and guidelines before applying to exhibit. See 2022 Portland Book Festival Exhibitor Application and Agreement. By applying you are agreeing to the terms outlined within.

To apply to exhibit at the 2022 Portland Book Festival, please complete either our fillable online form or send us pages 5-7 of this PDF document.

For information on how to join the virtual marketplace, go here.

If you have any questions, please consult the FAQ first, and if your question is not answered, email our Public Programs Manager, Liz Olufson, at liz [at] literary-arts [dot] org.