- Please ask the author when they check-in if they have everything they need for their presentation, including their book.
- If an author does not have their book we can get this for them early at the book fair or, worst-case scenario, they can download an e-book and ask for reimbursement.
Author Signings Policy:
- The festival rule is one pre-owned book only for signing, everything else must be purchased at the festival book fair.
- No non-book memorabilia to be signed.
- We do not allow dealers with carts, etc.
- When checking wristbands at the doors of the PAM Mark Building for entrance to the book fair, if an attendee mentions they are with an exhibitor please direct them to check in at the Literary Arts Booth in the lobby.
- If someone states they are a member of the Portland Art Museum, and they only want to see the museum, please direct them to the Museum Box Office inside the main museum, the entrance is through the sculpture garden.
- Book Fairs: The Kridel ballroom will NOT be used as a book fair location in the 2019 Portland Book Fair. The Sculpture Garden (outside, between the Mark Building and the Portland Art Museum) will substitute as the second location. All volunteers scheduled to assist with the Kridel location will be moved to the sculpture garden location. The Fields, on the first floor of the PAM Mark Building is still being used.
- Stage Managers: This year we will not have copies of the authors’ books at each venue. Author registration is asking when they check in if they have everything they need for their panels. If they need their book, check with the book fair or satellite book store or see if the author needs a copy.
- OHS Kids Stage: OHS does allow standing room, please use your best judgement if you have to turn people away at the door. If a visitor does not have a wristband, but wants to see the museum exhibit, please direct them to the OHS ticket desk to check in with the museum.
- Monitors: Each venue will have surveys to pass out to attendees. Please check in with your managers about distributing and collecting these surveys. Be flexible with your role as you may at one time be communicating with attendees about capacity, to then moving to help with author signings or whatever may be needed at your venue.
- Reserved Seats:
- Each venue has between 6 and 12 (with 30 at the Schnitzer) seats reserved for attendees with priority entry: gold wristbands or red badges. These folks line up in a priority entry line that gets in before the GA line, and if they arrive once the GA line is entering, they may cut the line; however, if a venue reaches capacity with every single seat filled, including reserved, no one else may enter unless an attendee leaves.
- It is important that we keep the designated seats reserved; we keep this as limited as possible, usually 4% or less of the capacity. Please give feedback after the festival if this was too many, just right, not enough! We are acutely aware that it’s difficult, especially for those of you on site day of, to have an empty seat and a GA attendee (red wristband) who wants to get in and who can’t sit there. Please understand that attendees who get priority entry — authors; Friends of the Festival ticket buyers, who pay $250 a ticket for this perk; and VIP sponsors, who are typically giving more than $15,000 to the festival — are critical to the sustainability of the festival. Quite simply, it couldn’t happen without them; and without the Friends of the Festival and the sponsors, we would absolutely not be able to keep ticket prices at $15 (for FIVE years running!) for general admission. The festival needs them, and this small perk of priority entry is very important for those folks.
- We communicate as much as we can that priority entry is NOT guaranteed seating, and that these attendees should still arrive at events before the start time for the best chance at a seat. Not everyone with priority entry will or has to sit in the reserved seats, and we are hoping they get in early and choose their own seat, that is totally fine.
- Thank you for understanding and for helping us make the festival as great as possible for everyone.