• March 27, 2024
          BIPOC Reading Series March
          April 4, 2024
          Everybody Reads 2024: Gabrielle Zevin
          April 8, 2024
          2024 Oregon Book Awards Ceremony
          April 18, 2024
          Aimee Nezhukumatathil: Portland Arts & Lectures 2023/24
  • Box Office

Exhibitor Application and Agreement

Reach thousands of engaged book lovers at the Portland Book Festival.


The 2023 Portland Book Festival will take place at the Portland Art Museum (PAM) and neighboring venues on Saturday, November 4, with the special pre-event Friday Night Book Market in the evening on Friday, November 3.

Portland Book Festival is an intergenerational celebration of literature and the written word, a day of author readings and discussions, writing workshops, a book fair, local food trucks, and more.

Our exhibitor fair offers vendors the opportunity to reach thousands of writers and book lovers who are ready to buy their products or learn about their services.

Two individuals, holding hands and carrying book bags, walking in front of a Portland Book Festival sign

The Festival’s exhibitor fair will be held in the Kridel Grand and Fields Ballrooms at PAM. Exhibitor fair hours will be: 5:30-8:30 p.m. on Friday, November 3 (time to be confirmed) and 9:00 a.m. to 6:00 p.m. on Saturday, November 4.


Friday Night Book Market will take place in the evening on Friday, November 3 from 5:30-8:30 p.m. (times TBC). Introduced in 2022, this celebratory event preview provides attendees an opportunity to shop the exhibitor fair before Saturday. By applying to exhibit at the festival, you agree to participate in both the full day on Saturday, and the Friday Night Book Market on Friday.


Please read the entire 2023 Portland Book Festival Exhibitor Application and Agreement form and guidelines before applying to exhibit. By applying you are agreeing to the terms outlined within.

TO APPLY: Please complete our fillable online form.

Due to limited space, we are accepting applications for our exhibitor slots this year. Upon acceptance, applicants will be provided with payment instructions.

Exhibitor Booth Options:

Full table $615
Shared table $720*

*Shared table price of $720 is for the whole table, split between two exhibitors. Therefore, split 50/50 a shared table would cost $360 per exhibitor. No more than two exhibitors may share a table. The festival will accept only one application per table. That application must designate the organization with which the applicant is sharing the table and assume full payment for the table. Note: Shared tables are priced to accommodate additional festival overhead and administrative costs required to host multiple exhibitors at a single booth, such as Wi-Fi, electricity, festival passes, signage, etc.

**If you are interested in the opportunity to occupy an ENDCAP BOOTH—a 12′ x 10′ space, twice as large as a typical booth, and with premium placement and additional recognition—please contact Literary Arts at festival@literary-arts.org.


Registration includes:

  • 6′ x 10′ site inside PAM
  • One 8′ table per site, with black skirt
  • 3′ tall side wall & 8′ tall back wall, with black drape
  • Two chairs per site
  • Identification signage*
  • Password-protected Wi-Fi network for vendors only
  • Access to electricity
  • Exhibitor listing in event program*
  • Exhibitor listing on event website*
  • Two festival passes*

    *For shared tables, each organization will be listed individually in event program and on website, and each organization will receive an ID sign and two festival passes. Exhibitor festival passes will NOT include the $5 voucher.

Registration schedule:

  • Notification of acceptance and payment processed no later than SEPTEMBER 21, 2023. Registrations are not considered complete unless a complete Exhibition Application form and full payment has been received. No registrations will be accepted after SEPTEMBER 21, 2023.
  • Registrations will be reviewed and accepted on a rolling basis and will close when the book fair reaches capacity; we have sold out consistently and expect to do so again; we encourage vendors to submit your application as soon as possible.
  • Applications are processed on a rolling basis. Literary Arts’ acceptance of your application does not guarantee your booth location. Placement of exhibitors is determined by festival organizers and will be shared by OCTOBER 6, 2023.
  • Exhibitors will receive information about shipping, booth add-on options, and more from our exhibition partner. Load-in information will be finalized in the FALL OF 2023.
  • Exhibitors will receive specific instructions regarding unloading, registration, and setting up of their booth no later than two weeks prior to the event. Load-in will be available FRIDAY, NOVEMBER 3, 2023 from approximately 12:00 p.m. to 5:00 p.m. (to be confirmed), and load-out will be available SATURDAY, NOVEMBER 4, 2023 immediately following the close of the festival from approximately 6:00 p.m. to 8:00 p.m. (to be confirmed). All materials must be loaded in and loaded out during the specified hours.

Please note:

  • Shared tables must submit ONE application with full payment.
  • An exhibitor’s booth must remain in operation throughout all hours the festival is open to the public; booths may not open late or close early.
  • Literary Arts anticipates most exhibitors will be non-profit organizations or independent publishers, given our guidelines. Therefore, we are not offering a specific non-profit rate.
  • Attendee festival tickets will include a $5 voucher for use at the book fair on Friday, November 3 and Saturday, November 4 only. One voucher per customer; vouchers are non-transferrable and may not be combined. All exhibitors must accept vouchers as payment at the festival. Exhibitors will submit collected vouchers to Literary Arts at the end of the festival day and Literary Arts will reimburse exhibitors promptly.
  • To exhibit at Portland Book Festival, exhibitors must sell books or book-related materials, or represent a literary program or organization. We will prioritize exhibitor applications that demonstrate the following: Audience engagement, celebrating stories, community connections, local businesses/organizations. If you are not sure if your organization is eligible, please don’t hesitate to email us (at festival@literary-arts.org) to ask.
  • Please read the entire submission form and guidelines before applying to exhibit. See 2023 Portland Book Festival Exhibitor Application and Agreement. By applying you are agreeing to the terms outlined within.

To apply to exhibit at the 2023 Portland Book Festival, please complete our fillable online form. (Review full agreement terms here before applying.)


We will host a Virtual Marketplace online again this year. Information on the Virtual Marketplace will be available soon.

If you have any questions, please consult the FAQ first, and if your question is not answered, email us at festival@literary-arts.org.