Check this page early and often for the latest information.
- IMPORTANT CHANGE: Please note the Coates event will likely begin later than scheduled as attendees will go through metal detectors before entry. These security measures take significant extra time, and we are prepared for the event to start (and end) late. It will be critical for volunteers to let attendees standing in line (who have number cards!) know that the event will not begin until everyone in line (or the venue reaches capacity) is seated. Please let us know if you have any questions.
- Please note the official/public start time for the event is still 12:00 p.m. as we need attendees to start entering around the planned time of 11:30 a.m. in order to execute these security measures. As a reminder the line is not to start forming UNTIL 11:00 a.m.
- This may mean that volunteers will need to stay longer than their scheduled shift.
- Please ask the author when they check-in if they have everything they need for their presentation, including their book.
- If an author does not have their book we can get this for them early at the book fair or, worst-case scenario, they can download an e-book and ask for reimbursement.
Author Signings Policy:
- The festival rule is one pre-owned book only for signing, everything else must be purchased at the festival book fair.
- No non-book memorabilia to be signed.
- We do not allow dealers with carts, etc.
- When checking wristbands at the doors of the PAM Mark Building for entrance to the book fair, if an attendee mentions they are with an exhibitor please direct them to check in at the Literary Arts Booth in the lobby.
- Stage Managers: This year we will not have copies of the authors’ books at each venue. Author registration is asking when they check in if they have everything they need for their panels. If they need their book check with the book fair or satellite book store or see if the author has a downloaded e-book.
- Miller Kids Stage: There will be two weighted bunches of balloons outside by the doors of the gallery to designate the venue to attendees. No balloons from the wall are allowed outside the Miller Gallery. Amanda will be collecting a few of the balloons at the end of the evening.
- Monitors: Each venue will have surveys to pass out to attendees. Please check in with your managers about distributing and collecting these surveys.
- Reserved Seats:
- Each venue has between 6 and 12 (with 30 at the Schnitzer) seats reserved for attendees with priority entry: gold wristbands or red badges. These folks line up in a priority entry line that gets in before the GA line, and if they arrive once the GA line is entering, they may cut the line; however, if a venue reaches capacity with every single seat filled, including reserved, no one else may enter unless an attendee leaves.
- It is important that we keep the designated seats reserved; we keep this as limited as possible, usually 4% or less of the capacity. Please give feedback after the festival if this was too many, just right, not enough! We are acutely aware that it’s difficult, especially for those of you on site day of, to have an empty seat and a GA attendee (red wristband) who wants to get in and who can’t sit there. Please understand that attendees who get priority entry — authors; Friends of the Festival ticket buyers, who pay $250 a ticket for this perk; and VIP sponsors, who are typically giving more than $15,000 to the festival — are critical to the sustainability of the festival. Quite simply, it couldn’t happen without them; and without the Friends of the Festival and the sponsors, we would absolutely not be able to keep ticket prices at $15 (for three years running!) for general admission. The festival needs them, and this small perk of priority entry is very important for those folks.
- We communicate as much as we can that priority entry is NOT guaranteed seating, and that these attendees should still arrive at events before the start time for the best chance at a seat. Not everyone with priority entry will or has to sit in the reserved seats, and we are hoping they get in early and choose their own seat, that is totally fine.
- Thank you for understanding and for helping us make the festival as great as possible for everyone.